| Description | Questions | Category |
| Foreign Currency | Are any of your asset values managed in a foreign currency? If so, specify the relevant countries and currencies. | Business Process Requirements |
| Asset Class | Describe how your fixed assets are structured in the balance sheet? | Organizational issues (top level) |
| How do you classify your fixed assets at the moment? How do you intend to classify your assets in the future? | ||
| Do you manage low value assets (LVAs) as fixed assets, or do you post them directly to an expense account? | ||
| Please list, or provide a list of the asset types that you intend to manage in the Asset Accounting system (e.g. Land, Buildings, Intangibles, etc). | ||
| For each asset category (asset class), list the default depreciation method and the period of depreciation you would like to use. | ||
| Fiscal Year | Does the fiscal year for asset accounting correspond to the calendar year? If not, specify the start and end dates of your fiscal year. | Business Process Requirements |
| Is your enterprise currently using a shortened fiscal year, or you have used a shortened fiscal year in the past, for which you want the R/3 System to recalculate depreciation as part of the asset data transfer? | Customizing | |
| Depreciation | Is your enterprise required to calculate mid-month or mid-year depreciation? | Customizing |
| Master Record | Who is responsible for the initial creation of an asset maser record? Who provides which information? | Business Process Requirements |
| How does information flow back and forth between the person responsible for the capital investment project and the accountant in Asset Accounting, with respect to the creation of a master record for an asset under construction? | ||
| Which organizational units and/or which functional areas have authorization for creating or displaying asset master records? | ||
| Group Assets | Do you need to manage and depreciate certain parts of your asset portfolio in the form of group assets? | Business Process Requirements |
| Master record | In your enterprise, who has authorization to change asset master records? For which areas? Are these authorized individuals different from those who create the master records? | Business Process Requirements |
| How often is it necessary to change your asset master records? Which parts of the asset master record are most often affected? | ||
| Are there certain asset master record fields that need to be protected against changes? If so, which fields? | ||
| Changes in Records | In your enterprise, who has authorization to change a large number of assets simultaneously? | Business Process Requirements |
| Do you need to make changes to a large number of assets simultaneously? | ||
| If so, under what circumstances? Please describe. | ||
| Capitalization of Exp. | Are some services (or internal activities) capitalized (such as legal costs or consultancy charges)? | Business Process Requirements |
| Do you activate costs for internal activity using: - Production order - Investment measure - Asset under construction - Direct capitalization - Other? | ||
| For reporting, would you like separate capitalized internal activities using different transaction types? | Customizing | |
| Asset Acquisitions | Describe the information flow for asset acquisitions in your enterprise. | Business Process Requirements |
| Describe your capital procurement requirements. | ||
| What types of acquisition occur in your enterprise?
[ ] Integrated with Materials Management (SAP MM) [ ] Integrated with Accounts Payable (SAP FI) [ ] Directly to Asset Accounting (SAP FI-AA) |
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| Are asset acquisitions posted on a net basis (deducting any discounts) or as a gross amount (discounts are deducted only on payment)? | ||
| Do you want to show acquisitions to certain depreciation areas differently than you do in the book depreciation area (for example, to fulfill certain cost-accounting, tax or group requirements)? | ||
| Posting | Do you post goods receipt to assets valuated or non-valuated? | Business Process Requirements |
| Do you want down payments for assets to be shown separately? | ||
| If using asset sub-numbering, do you want to permit asset acquisitions only to the main number in the year of capitalization, and post all later acquisitions to sub-numbers? | ||
| Do you keep a record of costs using acquisitions to the asset under construction? | ||
| Do you plan and budget for capital investments in your enterprise? Should assets that are capitalized directly also be included in the planning and budgeting processes? | ||
| How is the interaction between general ledger and asset accounting in the acquisition process? | ||
| Which is the procedure from invoice receipt to posting of capitalization? Outline the different steps. | ||
| Under what circumstances do you intend to post subsequent acquisitions to previously capitalized fixed assets? | ||
| Authorisation | In your enterprise, who has authorization to change a large number of assets simultaneously? | Business Process Requirements |
| Mass Changes | Do you need to make changes to a large number of assets simultaneously? | Business Process Requirements |
| If so, under what circumstances? Please describe. | ||
| Leased Assets | Who is responsible for the acquisition of a leased asset? Who will negotiate the leasing agreement? | Business Process Requirements |
| Describe the process for the acquisition of a leased asset, from the purchase order to capitalization in Asset Accounting. | ||
| What are the methods of depreciation that you are currently using? | ||
| Which depreciation method is used particularly for leased assets? | ||
| Depreciation | Do you calculate depreciation values to the day? | Business Process Requirements |
| Do you want to allow negative depreciation for certain assets or categories of assets? If so, please specify. | ||
| Do you distinguish between a fixed and a variable depreciation portion? | ||
| How do you handle the period control for depreciation values? | ||
| Is there a business need to post depreciation directly to cost accounting? If so, what receivers are to be charged when you do so (for example, cost centers, internal orders etc)? | ||
| How often do you intend to post depreciation to the general ledger and to cost accounting? | ||
| Do you post depreciation to assets under construction? |
