Processing Mass Changes Using a Worklist

In Asset Accouting What is the menu path for processing mass changes using a worklist?

Selection of field and data to change:  (Create Substitution Rule, OA02). This transaction must be run prior to ceating a work list and performing mass changes. 

Selection of the Assets Involved:  (Create a Work List, AR01).  This transaction for creating the work list must be performed after OA02 and  prior to running AR31.  

Access the “Process Asset Mass Change” transaction by:

  • Via Menus Accounting -> Financial Accounting -> Fixed Assets -> Tools -> Work list -> Edit
  • Via Transaction Code AR31
Workflow:

The work list that is created opens a workflow.  By means of the definition of the workflow, the system determines which workers should carry out the following steps:

  • Manually checking and possibly adding to the work list
  • Releasing the work list and posting the changes.
The system automatically sends the work list to the specified employees.  They receive the work list as a task in their R/3 Mailbox.
  • Process the work list (Tools -> Work list -> Edit).
  • Select the work list in your mail in box ("Edit and release work list")
  • Check the assets in the work list created (Process)
  • Release the work list (Release).
  • It is also possible to distribute the steps "Edit work list" and "Release work list" in the workflow to different users.  This is possible when carrying out a bulk change by selecting the corresponding work flows when creating the work list.
  • Check the results using the document change list (Assets -> Change).
NOTES:  Please note that when you make a change to time-dependent data (such as the assignment to a cost center), you always have to enter the time interval (valid from/to date) in the substitution rule. 
  • When you enter a new "valid from" date in the substitution, the system automatically opens a new time interval. 
  • You can only change one time interval in each bulk change.  It is not possible to change several time intervals in parallel. 
  • When you make changes to the depreciation terms, you must also enter the depreciation area (AFABE) in the condition.

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