Organisational Related Short Questions And Answers

What is an organisational unit?
 
It describes the different business units that exist in an enterprise that are usually structured according to tasks and functions. These are used to model structures in Personnel Administration or Payroll Accounting, for example.  Organizational units are related to cost centers from Controlling.
 
What is a Job?
 
Job represents a unique classification of responsibilities in an organization. When we create jobs, we should consider what specific tasks and requirements are associated with the individual jobs.
 
Which are the application components where jobs are used?
  • Job and Position Description
  • Shift Planning
  • Personnel Cost Planning
  • Career and Succession Planning
What is the difference between Job Requirement and Job Qualification?
 
Job requirement represents list of skills and experience required in order to be suitable in a position, job, task or work center, whereas job qualification represents only list of skills.
 
What is a Position?
 
Position is held by employees. A position inherits a jobís tasks but we can also define additional tasks related to duties performed specifically by that position.
 
If characteristics of a job are changed, this has an effect on the position as position inherits characteristics from Job. Positions can be 100% filled, partially filled, or vacant. One position may also be shared by a number of employees, each working less than full time. For example, two employees can hold 60% and 40% of a position.
 
What is automatic object inheritance?
 
When we create a new position then that must be related to the corresponding job. Through this relationship, an object automatically inherits the attributes of another object if the two are related in certain ways.
 
What is the advantage of object inheritance?
 
Automatic inheritance can be used to advantage when creating large number of similar objects. This significantly reduces data entry time, as tasks and characteristics do not have to be assigned to each position separately.
 
What is the difference between job and position?
 
Job is single and position is multiple.  We can define multiple positions against a single job not vice versa.
 
Where do you create organisational units, jobs, position and task?
 
These are defined in organizational management.  This can be done in organisational and staffing or the Expert mode under create mode.
 
Person
 
Person (employee) hold positions in the organizational structure, which is governed by Organizational Management. Person characteristics are maintained in Personnel Administration and are linked to an organizational plan through their position assignment.
 
A person can fill a position 100% or partially. This depends on the number of working hours assigned to the position and on the personís work schedule.
 
What is staffing percentage?
 
The staffing percentage refers to the work capacity of the person assigned to the position.  If the staffing percentage of the person is greater than the requirements of the position, the position is overstaffed. If one or more holders do not fulfill the requirements of the position, the position is understaffed.
 
What is cost center?
 
It is maintained in Financial Accounting and can be linked to either organizational units or positions. Cost center assignments are inherited along the organizational structure
 
What is a Task and how do you assign it a position?
 
It describes the duties and responsibilities performed in a job and position. Tasks can be classified under the following aspects:
  • As workflow components to monitor cross-application processes
  • As personnel management tools, to describe jobs and positions
All tasks are contained in a task catalog. The task catalog lists all tasks that exist in a particular period. The catalog also shows the relationships that exist between tasks if task groups have been defined.
 
If you plan to relate tasks to positions, you should first relate the tasks that all positions have in common to the corresponding job. When you create a position based on a job, the tasks will then automatically be transferred to the position. If you assign the same tasks to different jobs, you can use different weightings, which gives you more information when analyzing job descriptions.
 
Task Group is a collection of conveniently associated tasks, perhaps, because they are usually performed by the same person.  A task group can be used to quickly relate many tasks to a job or to a position.
 
Task Profile is a list of the individual tasks that have been assigned to a specific object.  It collectively defines an objectís purpose, role or action in the R/3 system.
 
Phase is a category in the Character info-type that can be used to classify how tasks fit into a business process.
 
Purpose is the category of the Character type that can be used to differentiate between tasks that contribute directly to the goods and services produced by your company and tasks regarded as administrative.
 
Work Center
 
A work center can represent anything as general as a geographical location, such as the Philadelphia branch office, or they can be very precisely defined, such as a particular workstation with specific equipment in a specific building (this may make sense in a factory, or plant, for example).
 
When you have created work centers, you describe their attributes, such as certain health requirements or physical restrictions limiting the group of employees that may work there. You may define restrictions or you might specify certain examinations that have to be completed at regular intervals.
 
Budget (BU) - Its role comes in compensation management where budget for personnel are defined and is assigned to organizational units.
 
Qualification (Q)  - Its role comes in personnel development and is assigned to persons, jobs and positions.
 
Some object types are not applicable in Organizational Management though they are defined in the same tables as the Organizational Management objects.  For example: Object types D, E, F & G are similar in nature to Organizational Management object types, but are only applicable to Training and Events Management.

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