List of SAP PS Reports

Introduction to SAP PS Reports

SAP Project System (SAP PS) is a robust module designed to manage large-scale projects efficiently. A key part of maximizing the power of SAP PS is understanding the various reports and transaction codes that help monitor, analyze, and control projects from start to finish. This guide provides a detailed and structured list of SAP PS reports along with their corresponding transaction codes, descriptions, and purposes to enhance your project tracking and reporting accuracy.

Comprehensive List of SAP PS Reports and Transaction Codes

No. Transaction Code Description
1 CN42N Overview of Project Definition
2 CN43N Overview of WBS Elements
3 CN41 Structure Overview
4 CN53N Overview of Milestones
5 CN52N Components Overview
6 ME5J Purchase Requisitions for Project
7 ME2J Purchase Orders for Project
8 CNMM Project-Oriented Procurement
9 CN60 Display Change Documents
10 S_ALR_87100185 Actual Costs for Each Month (Current Fiscal Year)
11 S_ALR_87100186 Planned Costs for Each Month (Current Fiscal Year)
12 S_ALR_87100187 Commitments for Each Month (Current Fiscal Year)
13 S_ALR_87013532 Plan/Actual/Variance
14 S_ALR_87013533 Plan/Actual/Commitment/Rem. Plan/Assigned
15 S_ALR_87013534 Plan1/Plan2/Act/Commitment
16 S_ALR_87013537 Commitment Detail
17 S_ALR_87013542 Actual/Commitment/Total/Plan in Control Area Currency
18 S_ALR_87013557 Budget/Actual/Variance
19 S_ALR_87013558 Budget/Actual/Commitment/Rem. Plan/Assigned
20 S_ALR_87013560 Budget Updates

Key SAP PS Reports Explained

1. CN42N – Overview of Project Definition

Gain a full overview of the project definitions, providing insights into major project attributes and structures.

2. CN43N – Overview of WBS Elements

View the hierarchical structure of Work Breakdown Structure (WBS) elements, essential for tracking project components.

3. CN41 – Structure Overview

Access the complete project structure in a visual format to monitor element dependencies and project layout.

4. CN53N – Overview of Milestones

Review all defined milestones within the project, ensuring timelines and critical deadlines are managed efficiently.

5. CN52N – Components Overview

Monitor the components associated with WBS elements, essential for project logistics and procurement integration.

SAP Procurement and Budget Reports in Project System

Procurement Reports:

  • ME5J – View purchase requisitions tied directly to project needs.
  • ME2J – Display purchase orders related to specific projects.
  • CNMM – Manage project-oriented procurement for smoother material flow.

Financial and Budget Control Reports:

  • S_ALR_87100185 – Analyze actual costs for each month within the current fiscal year.
  • S_ALR_87100186 – Evaluate planned monthly costs against actuals.
  • S_ALR_87100187 – Track monthly commitments for active projects.
  • S_ALR_87013532 – Compare plan, actual, and variance data.
  • S_ALR_87013533 – Examine a detailed comparison of plan, actual, commitment, and remaining plans.
  • S_ALR_87013534 – Evaluate two planned versions against actuals and commitments.
  • S_ALR_87013537 – Dive deep into commitment details to manage financial exposure.
  • S_ALR_87013542 – Consolidate actuals, commitments, and plan figures in control area currency.
  • S_ALR_87013557 – Measure budget, actuals, and variance figures accurately.
  • S_ALR_87013558 – Holistically view budget, actual, commitment, remaining plans, and assignments.
  • S_ALR_87013560 – Perform and review budget updates.

Why Master SAP PS Reports?

Mastering the list of SAP PS reports empowers project managers and SAP consultants to:
  • Improve Project Visibility: Quickly assess progress, costs, and procurement activities.
  • Enhance Financial Control: Monitor budget vs. actual costs and manage financial commitments.
  • Optimize Resource Allocation: Identify bottlenecks and adjust project resources dynamically.
  • Ensure Compliance and Audit Readiness: Have all financials and project changes documented and traceable.

FAQs About SAP PS Reports

1. What is the most used SAP PS report for project costs?

The S_ALR_87100185 transaction code is frequently used to analyze monthly actual costs during the fiscal year.

2. Which report provides a full structure overview in SAP PS?

The CN41 report displays the entire project structure in a hierarchical and easy-to-read format.

3. How do I monitor WBS element progress in SAP PS?

Use the CN43N transaction code to track the overview and progress of WBS elements.

4. How can I track purchase orders specific to a project?

The ME2J transaction code provides detailed information on purchase orders linked to specific project numbers.

5. What is the importance of commitment reports like S_ALR_87100187?

They help manage the financial exposure of ongoing projects by tracking committed costs before actual invoices arrive.

6. Are SAP PS reports customizable?

Yes, many SAP PS reports allow filtering, sorting, and variant saving to tailor outputs according to business needs.

Conclusion

Knowing the list of SAP PS reports and their corresponding transaction codes is essential for anyone involved in SAP project management. These reports not only ensure better tracking and monitoring but also enable data-driven decision-making throughout the project lifecycle. With SAP PS reports, you can streamline project execution, control costs, enhance transparency, and achieve greater operational success.

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