Introduction to Standard Financials Reporting Found in PS
In project management within SAP, Standard Financials Reporting Found in PS (Project System) plays a pivotal role in ensuring financial transparency, cost control, and budgeting efficiency. These reports offer a structured overview of costs, revenues, commitments, and budget analysis, empowering organizations to make informed, data-driven decisions.Below is a categorized, easy-to-navigate guide to all the standard financial reports available in SAP PS.
Comprehensive List of Standard Financials Reporting Found in PS
SAP delivers a rich set of reports under the Project System (PS) module. These reports are categorized into three main financial groups:| Category | SAP Report Code | Report Description |
|---|---|---|
| Costs | S_ALR_87013531 | Costs/Revenues/Expenditures/Receipts (Plan-Based, Hierarchical) |
| S_ALR_87013532 | Plan/Actual/Variance | |
| S_ALR_87013533 | Plan/Actual/Commitment/Rem. Plan/Assigned | |
| S_ALR_87013534 | Plan 1/Plan 2/Actual/Commitments | |
| S_ALR_87013535 | Actual Costs in CO Area/Object/Transaction Currency | |
| S_ALR_87013536 | Plan/Actual/Down Payment as Expense | |
| S_ALR_87013537 | Commitment Detail | |
| S_ALR_87013538 | Project Version Comparison: Actual/Plan | |
| S_ALR_87013539 | Project Version Comparison: Plan | |
| S_ALR_87013540 | Forecast Report | |
| S_ALR_87013541 | Project Interest: Plan/Actual | |
| S_ALR_87100185 | Actual Costs for Each Month (Current Fiscal Year) | |
| S_ALR_87100186 | Planned Costs for Each Month (Current Fiscal Year) | |
| S_ALR_87100187 | Commitments for Each Month (Current Fiscal Year) | |
| S_ALR_87100188 | Cumulated Actual Costs | |
| S_ALR_87100189 | Actual/Planned Time Series | |
| S_ALR_87100190 | Plan/Actual/Variance for Each Project and Person Responsible | |
| By Cost Element | S_ALR_87013542 to S_ALR_87013555 | Detailed comparisons: Plan, Actual, Commitments, Period Comparisons, and Statistical Analysis |
| Budget-Related | S_ALR_87013556 to S_ALR_87013561 | Budget Management, Availability Control, Budget Updates, and Variance Reporting |
Detailed Breakdown of Financial Reports
Financial Reports for Costs Management
These reports primarily track project expenditures against planned costs, offering hierarchical views and monthly summaries. Managers rely heavily on reports like:- S_ALR_87013531: Plan-based cost tracking
- S_ALR_87013532: Plan vs. Actual comparisons
- S_ALR_87013540: Financial Forecasting
Reports Categorized By Cost Element
Understanding costs at a granular level is crucial for project analysis. These reports help:- Compare actual versus planned figures.
- Analyze variances by periods.
- Monitor debits, credits, and statistical key figures.
- S_ALR_87013543: Plan/Actual/Variance Analysis
- S_ALR_87013545: Period Comparison - Actual
- S_ALR_87013555: Project Results Overview
Budget-Related Reports
Effective budgeting is at the core of successful project management. SAP PS provides powerful tools to:- Monitor funds availability.
- Track budget updates and distributed plans.
- Control financial variances through Availability Control.
- S_ALR_87013556: Funds Overview
- S_ALR_87013557: Budget vs Actual vs Variance
- S_ALR_87013561: Availability Control insights
Why Standard Financials Reporting Found in PS Is Essential
Implementing Standard Financials Reporting Found in PS ensures:- Transparency: Clear visibility over all financial activities.
- Efficiency: Streamlined project cost tracking and budget management.
- Accuracy: Reliable data reporting for strategic decision-making.
- Compliance: Adherence to financial governance standards.
FAQs About Standard Financials Reporting Found in PS
1. What is SAP PS Financial Reporting?
SAP PS Financial Reporting refers to the suite of reports within SAP’s Project System module that helps monitor project costs, budgets, revenues, and expenditures.2. How do I access Standard Financials Reports in PS?
You can access these reports via the SAP GUI by entering the specific report transaction codes (e.g., S_ALR_87013531).3. What is the purpose of the S_ALR_87013532 report?
This report provides a direct comparison between planned and actual project costs, including variances, which helps in financial tracking.4. How often should I run financial reports in SAP PS?
Ideally, you should run them monthly or after major project milestones to maintain updated financial oversight.5. Can I customize these standard SAP PS reports?
Yes, SAP allows users to customize reports using Report Painter or similar tools to better fit organizational needs.6. What happens if project budgets exceed availability control limits?
SAP triggers warning or error messages, ensuring financial discipline and preventing unauthorized overspending.Conclusion: Empower Your Projects with Standard Financials Reporting Found in PS
Mastering the use of Standard Financials Reporting Found in PS is a game-changer for any organization relying on SAP for project management. By tapping into the wealth of financial data these reports offer, project managers and financial controllers can ensure projects stay within budget, adhere to timelines, and achieve their strategic goals.